Users

The users of the tenant and the invitations they arrive through. Both live in the same view, switched with the two tabs at the top.

User list

The list shows the accounts that hold permissions in the current tenant. A user with permissions in several tenants appears in each of them.

An invited user appears only once their invitation has been accepted and fully processed. Until then they are listed under Invitations.

Action bar

Action	Description
Refresh	Reloads the list.
Add	Opens the invitation wizard, see Inviting rather than creating.
Edit	Opens the selected account. Which fields are editable depends on your own role.
Remove from tenant	Revokes every permission the account holds in this tenant. The account itself remains and is merely no longer shown here.
More options	Gives access to further administrative functions.

Action

Description

refresh Refresh

Reloads the list.

plus Add

Opens the invitation wizard, see Inviting rather than creating.

edit Edit

Opens the selected account. Which fields are editable depends on your own role.

delete Remove from tenant

Revokes every permission the account holds in this tenant. The account itself remains and is merely no longer shown here.

More options

Gives access to further administrative functions.

Columns

Column Description

Column	Description
User name	The identifier the account signs in with — the user’s e-mail address.
Last name	The family name. The arrow indicates the current sorting.
First name	The given name.
E-mail	The address on file.
Active	An `X` marks an enabled account. A disabled account cannot sign in.

User name

The identifier the account signs in with — the user’s e-mail address.

Last name

The family name. The arrow indicates the current sorting.

First name

The given name.

E-mail

The address on file.

Active

An X marks an enabled account. A disabled account cannot sign in.

Clicking a column heading sorts the list by it.

Invitations

The second tab shows the invitations that are still open. Accepted and revoked invitations disappear from the list.

Action bar

There is no Add and no Edit here — an invitation is created in the wizard and not changed afterwards.

Action	Description
Refresh	Reloads the list.
Revoke	Withdraws the invitation. The link becomes unusable.
Resend invitation	Sends the invitation to the same address again.
More options	The context menu of a row also holds Copy invitation link.

Action

Description

refresh Refresh

Reloads the list.

delete Revoke

Withdraws the invitation. The link becomes unusable.

Resend invitation

Sends the invitation to the same address again.

More options

The context menu of a row also holds Copy invitation link.

Columns

Column	Description
Last name	The family name of the invited person.
First name	Their given name.
E-mail	The address the invitation was sent to. It is the key: an invitation to an address that already has an account extends that account’s permissions instead of creating a second one.

Column

Description

Last name

The family name of the invited person.

First name

Their given name.

E-mail

The address the invitation was sent to. It is the key: an invitation to an address that already has an account extends that account’s permissions instead of creating a second one.

Inviting rather than creating

A user is not created, it is invited. The plus button therefore does not open a create dialog but the wizard for an invitation. That is not a detour but the only way: an account comes into being when the invited person accepts.

Hence the order that surprises the first time:

You invite, and while doing so you decide which permissions the account is to receive.
The invited person accepts — now the account exists.
Only once they have also set up their profile and password are the permissions granted and the account appears in the user list.

Further permissions are granted later not through a new invitation but through Permissions or a group.

The invitation dialog

Field	Mandatory	Description
First name	yes	Given name of the invited person.
Last name	yes	Their family name.
E-mail	yes	The address the invitation is sent to. It also becomes the user name.
Tenant	yes	Prefilled with the current tenant and then not editable.
Space	no	Without a space the invitation applies to the tenant, with one only to that space.
Role	yes, unless a group	The selection follows the space: without a space the tenant-level roles, with a space those of the space, see Roles.
Group	yes, unless a role	Instead of a role: the invited person becomes a member of this group and receives its permissions.
Additional message	no	Free text carried into the invitation.

Field

Mandatory

Description

First name

yes

Given name of the invited person.

Last name

yes

Their family name.

E-mail

yes

The address the invitation is sent to. It also becomes the user name.

Tenant

yes

Prefilled with the current tenant and then not editable.

Space

Without a space the invitation applies to the tenant, with one only to that space.

Role

yes, unless a group

The selection follows the space: without a space the tenant-level roles, with a space those of the space, see Roles.

Group

yes, unless a role

Instead of a role: the invited person becomes a member of this group and receives its permissions.

Additional message

Free text carried into the invitation.

Role or group — one of the two has to be set. The wizard does not allow an invitation without any permission, because it would produce an account that can see nothing.

Finish sends the invitation as an e-mail to the given address.